3. Meeting transcription services
Virtual meetings, such as sales product presentations, financial performance reviews, contract negotiations, or employee reviews, usually end in action items and next actions. Action items could include creating a quote to deliver to the client or having an employee make contract changes.
Handwritten or digital notes are typically used as takeaways. Employees may struggle to record this information in regular virtual meetings since they work from home, especially if meetings have a large number of attendees.
To avoid these concerns, several video conferencing solutions, such as GoToMeeting, Zoom, and Microsoft Teams, provide meeting transcribing features. These capabilities convert spoken words into text and deliver it to conference attendees. This feature can eliminate the requirement for an administrative assistant or attendee to take notes while also adding a neutral party to capture the information.
4. Translation services for multilingual meetings
Some business gatherings involve people from different countries meeting and engage electronically. Individuals who speak different languages may interact in some of these gatherings, which poses complications when discussions emerge.
If existing staff aren’t multilingual, organizations could hire translators, which adds cost and complexity or risk misinterpreting parts of the translation. Organizations can enable multilingual meetings in a variety of ways.
Anyone chatting via text can obtain text translations through Microsoft Teams and Skype. However, in virtual face-to-face meetings, this may not be sufficient.
Organizations can leverage Azure Speech Translation services with Microsoft Teams for such meetings, whether video or audio. This tool transcribes and interprets spoken words in real-time for guests to see or hear. This facilitates multilingual meeting communication and supports over 30 languages.
5. File and screen-sharing capabilities
The option to share content and a user’s screen with one or more meeting guests is also provided by modern video conferencing software. Screen sharing has become essential since employees demand distant assistance from team members at times.
Another use case is the necessity to offer content to conference attendees, which necessitates users displaying files or data. Employees might also collaborate in real-time or via screen sharing to work on shared papers.